An office move is a logistical challenge. Between coordinating movers, setting up internet, and ensuring a smooth transition for employees, one thing that often gets overlooked—until it becomes a problem—is the phone system. If you’re still using a traditional phone system bolted into a closet, moving can be a costly and complex process. But what if your phone system could move with you, seamlessly and without disruption?
The Hidden Costs of Moving a Traditional Phone System
If your business is still using a legacy on-premises phone system, relocating can quickly become a costly and complicated process. Moving a traditional phone system isn’t as simple as unplugging and reconnecting a few devices. You’ll need to hire a technician to physically uninstall the hardware, transport it to the new location, and reinstall everything. This process often involves rewiring the system to ensure that extensions and call routing function correctly, adding yet another layer of complexity.
Beyond the logistical challenges, there is also the risk of downtime. During the transition, your business could be left without phone service, disrupting operations and making it difficult for customers to reach you. These disruptions can lead to missed opportunities and lost revenue, all while you’re already dealing with the stress of the move.
Instead of investing time and money into relocating outdated equipment, many businesses find that switching to a cloud-based VoIP system like RemiPBX before moving eliminates these challenges entirely. With VoIP, your phone system isn’t tied to a physical location, allowing for a seamless transition without downtime, costly rewiring, or the need for specialized technicians.
And if you’re locked into a lease or a maintenance contract with a third-party provider, you may be paying thousands per month for a system that’s difficult and expensive to move.
Why Switching to VoIP Before a Move is the Smart Choice
A modern, cloud-hosted phone system like RemiPBX eliminates these challenges entirely. With VoIP, your phone system isn’t dependent on physical hardware locked inside your office. Your employees can take their phones with them—or even use a mobile app—ensuring business continuity without disruption.
We recommend switching two to three months before an office move to make the transition as smooth as possible.
This gives your team time to:
• Set up and test the new system.
• Train employees on the mobile and desktop apps.
• Avoid last-minute surprises when the move happens.
Cost Savings Beyond the Office Move
Many businesses don’t realize how much they’re overspending on their current phone setup. Here’s one real example we recently came across.
A Rhode Island law office with 15 employees was paying a staggering $2,000 per month just to keep their phones running. Their costs were split between a well-known internet provider whom they were paying $1,000 a month for phone service, and another provider for their on-premises phone system itself, which added another $1,000 on top of that.
In addition to these recurring expenses, they were also locked into a long-term lease for their phone system, meaning they had little flexibility and were on the hook for ongoing maintenance and support costs. Every time they needed a system update, a simple call routing change, or support for a malfunctioning phone, they had to rely on third-party technicians—incurring additional service fees and delays.
When they switched to RemiPBX, everything changed. Their monthly cost dropped to just $600, saving them over $1,400 per month—all while eliminating unnecessary service contracts and support fees. With RemiPBX, they no longer had to worry about costly maintenance or outdated equipment holding them back.
Instead, they gained seamless mobile flexibility, allowing attorneys and staff to stay connected from anywhere, whether working from home, in court, or at a client’s office. By transitioning to a cloud-based system, they future-proofed their communications, ensured uninterrupted client service, and freed themselves from the burden of an overpriced and outdated phone setup.
Many traditional providers lock businesses into long-term leases, making them think they’re getting a deal—when in reality, they’re paying far more than they would with a cloud-based system.
Don’t Wait Until After Your Office Move
Moving is the perfect time to evaluate your phone system. Instead of sinking money into moving outdated hardware, consider switching to a flexible, cost-effective VoIP system before you move. You’ll save time, reduce stress, and eliminate unnecessary expenses.
At RemiPBX, we handle everything—from setup to support—without hidden fees or costly maintenance contracts. Ready to future-proof your phone system? Contact us today to plan your transition.
